NEWFIELD SWIM CLUB                            Back to main page

NEWFIELD SWIM CLUB, INC. BY-LAWS

ARTICLE I
NAME AND LOCATION

This organization duly chartered and incorporated under the laws of New Jersey, this 16th day of October, 1959, shall hereafter be known as the “NEWFIELD SWIM CLUB, INC., located on Helena Street, Newfield, New Jersey.

ARTICLE II
PURPOSE

It shall be the purpose or object of this organization to erect and maintain a neighborhood swimming pool and attached facilities and to promote and further the enjoyment of recreation, sports, and other athletic endeavors and interests of its members in good standing.

ARTICLE III
MANAGEMENT

Section 1.  The management of the business and affairs of the Corporation shall be in the hands of a Board of Trustees, who shall be chosen by a majority vote of the holders of certificates of membership present at the annual meeting of said Corporation.

Section 2.  Each certificate of membership shall constitute one vote, however any member holding more than one certificate of membership shall be entitled to only one vote.  The elections shall be closed ballot.
The Board of Trustees shall consist of nine Trustees, to be elected in the following manner: Three to serve for three years, three for two years, and three for one year or until their successors are elected and have qualified.
The President shall appoint a nominating committee consisting of at least three members.  At least one month before the annual meeting the nominating committee shall nominate candidates for the Board of Trustees and send the names of such nominees to all members of the corporation.  Candidates for the Board of Trustees may also be nominated by a petition signed by at least ten members provided that such petition must be filed with the Secretary of the corporation at least fifteen days before the annual meeting.  No member of the corporation shall be eligible for election as a trustee unless he shall have been nominated in writing in the manner herein set forth by either the nominating committee or by petition of at least ten members, provided however that if any nominee should die, become disqualified or refuse to serve as a trustee between the time he or she is nominated and the annual meeting, another member may be nominated in his or her place either by the nominating committee or by petition of at least ten members at any time before the election.

Section 3.  The Board of Trustees shall have the power to fill any vacancy occurring in said Board for any cause other than the expiration of term of office; provided, however, such persons appointed to fill such vacancies shall only serve until the next annual meeting

Section 4.  At the first meeting of the Board of Trustees after the annual meeting, which may be immediately after the close of the annual meeting, the Board of Trustees shall proceed to organize by electing officers for the ensuing year.  The officers of the Corporation shall be as follows: President, Vice-President, Secretary, and Treasurer, who shall serve for one year.  All officers must be elected from the Board of Trustees.  A majority in number of the Board of Trustees shall constitute a quorum.

Section 5.  It shall be the duty of the President to preside at each and every meeting of the Corporation; to enforce the By-Laws, and have strict observance of the rules and regulations governing the corporation, whether the corporation be in regular session or at other times.  He shall name the committees for corporation work, unless otherwise ordered by any motion requiring the naming of a committee for such purpose.

Section 6.  The Vice-President shall preside in the absence of the President and in such case perform each and every duty of the President.  Upon the office of President becoming vacant, the Vice-President shall act as President until an election is held.
Section 7.  It shall be the duty of the Secretary to take an accurate account of the minutes of the Corporation when in regular or special session, and to read the same at the following meeting of the Corporation;  to attend to all matters of correspondence of the Corporation and report all such matters at each and every meeting of the corporation.

Section 8.  It shall be the duty of the Treasurer to collect all dues; to notify any member by letter of arrears; to collect all monies and deposit them in such banking institution as the Corporation may direct in the name of the Corporation.  He shall pay all bills, with approval of the Board of Trustees, and countersigned by the President; shall keep a book in which he shall record all receipts and expenditures of the Corporation. He shall deposit surplus funds in interest bearing accounts, such as CD’s etc. to be used for future major capitol improvements. He shall give an annual report of the financial condition of the Corporation.

Section 9.  The officers of the club may be removed from office for conduct unbecoming his position by a two-thirds majority vote of the membership at a regular or a special meeting of the Corporation, after due hearing, and any such officers so removed cannot again become candidate for office in the Corporation for a period of two years therefrom, but may be appointed on committees by the President on the presiding officer.

Section 10.  The annual meeting of the Corporation for the election of a Board of Trustees and other business shall be held on the first Thursday of June in each year.  Meetings of the Corporation may be called at any time by order of the President or by three members of the Board of Trustees or by ten members, on notification to the Secretary, who shall notify all members of the Corporation by mail at least three days prior to the date for such special meeting
Each holder of certificate or certificates whether husband or wife of membership in good standing shall be entitled to only one vote at such meetings.
A quorum shall consist of nine members in good standing.

ARTICLE IV
MEMBERSHIP

Section 1.  Residents of the Borough of Newfield, County of Gloucester, and State of New Jersey, and the surrounding territory may be eligible for membership, such membership granting the privileges of the Corporation to the member himself, to his wife, and all members of his household.

Section 2.  The membership of the club shall be limited to the holders of eighty certificates of participating membership, it being understood that said certificate of membership shall include membership of the household of the holder thereof, as set forth in Section 1 above and ten non-participating members who shall not be entitled to any privileges of membership and shall not be liable for any dues or assessments.

Section 3.  Any member can be suspended or expelled by majority vote of the Board of Trustees.  Cause for suspension or expulsion, shall, in general, consist of violation of these By-Laws or the rules of this Club, failure to pay dues and assessments or conduct unbecoming a lady or gentlemen.  Any member who is suspended or expelled by the Board of Trustees shall have the right to appeal to the membership of the Club, provided notice of such appeal shall be filled with the Secretary, in writing, within thirty days after the suspended or expelled member is notified of his suspension or expulsion in writing by the Board of Trustees.  The secretary shall call a special meeting of the members to consider the appeal within thirty days and shall give all members at least ten days notice in writing of the meeting.  The decision of a majority of the members, present at the meeting, shall be final.  Pending the appeal, all privileges of the suspended or expelled member shall be withdrawn.

ARTICLE V
DUES AND FEES

The annual dues for each holder of a certificate of membership shall be filled by the Board of Trustees each year and shall be due on June 1st of each year and shall be payable no later than June 15th of the same year.  In the event that membership shall cease to be a member in good standing.


ARTICLE VI
SHARES

Section 1.  The member of record shall be that member whose name appears on the certificate of membership.

Section 2.  Each certificate of membership shall have a value of Three Hundred ($300.00) Dollars, plus a pro rate accrual of assessments.

Section 3.  Any person desiring to become a member of this Corporation shall make application to the club in writing and if accepted, his name shall be placed on the waiting list.

Section 4.  If a person desires to have his name placed in the waiting list, he shall pay the sum of $10.00 to the Treasurer of the club as a deposit.  If a certificate of membership is sold to him, the said $10.00 shall be applied on account of the purchase price.  If his name is withdrawn, from the waiting list, the deposit of $10.00 shall be returned to him.

Section 5.  Any member who desires to sell his certificate of membership must allow the corporation to act as the selling agent for said certificate of membership and if a waiting list exists, said certificate of membership shall be sold in chronological order to the persons thereon.  No member shall have the right to sell his shares except through the corporation in the manner herein provided.

Section 6.  In the event that the holder of a certificate of membership is in arrears in the payment of dues and assessments, and/or is found guilty by the Board of Trustees of undesirable acts, his certificate shall be transferred only as follows:
The certificate of membership shall be sold only through the corporation.
The certificate of membership shall be sold in the same manner as set forth in Section 5 above.
The holder of said certificate shall receive the full proceeds of the sale, less arrears, and upon payment thereof, his membership in said Corporation shall be terminated and he shall have no further privileges, either as a member or as a guest.

ARTICLE VII
FISCAL YEAR

The fiscal year of this organization shall begin with the first day of June and end on the 31st day of May of the succeeding year.

ARTICLE VIII
AMENDEMENTS

Section 1.  These By-Laws may be amended by a two-thirds vote of a regular meeting of the Board of Trustees or at a special meeting called for that purpose.

Section 2. Amendments to these By-Laws shall become effective upon adjournment of the meeting at which such amendments were adopted.

ARTICLE IX
PARLIMENTRY PROCEDURE

Except as otherwise provided herein, Robert’s Rules of Order shall govern the procedure to be followed in the conducting of meetings.
 

Amendments---------------------------
ARTICLE IV
Section 1.  Replace the last part of the sentence where it reads “and all members of his household.” to “and all their children under 23 years of age.”.
 
ARTICLE VI
Section 5.  (add to bottom of section 5)  It is further understood and agreed by members of the club that notification of desire to sell must be received by the Board of Trustees in writing, prior to January 1st, or the stockholder shall be responsible for the coming seasons dues.


ARTICLE III
Section 1.  The management of the business and affairs of the Corporation shall be in the hands of a Board of Trustees, who shall be chosen by a majority vote of the holders of certificates of membership by means of a special ballot provided to each stockholder.  Stockholder would then cast vote and mail in sealed envelope to the Board of Trustees.                   

Section 4a.  At the first meeting of the Board of Trustees after the ballots have been received, the sealed ballots shall be opened and counted.

Section 4b.  At the earliest appropriate time after elections, the Board of Trustees shall meet for the purpose of reorganization by electing officers for the ensuing year.  The officers of the Corporation shall be as follows: President, Vice-President, Secretary, and Treasurer, who shall serve for one year.  All officers must be elected from the Board of Trustees.   A majority in number of the Board of Trustees shall constitute a quorum.

ARTICLE IV
Section 2.  The membership of the club shall be limited to the holders of one hundred ten certificates of participating membership.

August 23, 1983
ARTICLE V
Section 1.  The annual dues for each holder of a certificate of membership shall be filed by the Board of Trustees each year and shall be due on May 15, and past due thereafter of each year.  A late charge of ten dollars ($10.00) shall be assessed if the payment of dues is not received on or before June 1st.  The delinquent holder of said certificate of membership shall cease to be a member in good standing.  Said holder shall not qualify to receive membership tags.

Section 2.  A work assessment fee may be assessed to each holder by the Board of Trustees.

ARTICLE VI
Section 2.  Each certificate of membership who have paid $475 or old member who has paid the $125 assessment fee shall have a value of Four Hundred Twenty Five ($425) Dollars, plus a pro-rate accrual of assessments.

Section 3.  Each certificate of membership who have not paid the $125 assessment fee by the due date of June1, 1983 and wish to sell their share will receive $250 instead of $300 for non-payment of assessment.

Amendments to By-Laws:
motion by Gus, seconded by Dennis to change Article V of the By-Laws to due on May 15, instead of June 15, and received on or before June 1st, instead of June 11th.

Motion by Gus, seconded by Bob to change Article VI of the By-Laws to new members paying $475 will receive $425 back, old members who paid $125 assessment will get back $425 and old members who have not paid the $125 assessment will get $250 back.  The $50 deduction due to non-payment of assessment.

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